CLEANING SHOW 2009

EXHIBITION RULES & REGULATIONS

1. Definitions

In these Rules the following definitions apply:-

“the Allotment Form” means the Organisers’ form of agreement for the allotment of a stand at the Exhibition;

“the Authorities” means the Authorities stated on the Information Schedule for the Exhibition;

“the Contract” means the agreement made between the Exhibitor and the Organisers for allotment of a stand at the Exhibition on the terms of these Rules;

“the Exhibition” means the Exhibition named in the Information Schedule;

“the Exhibitor” means the person, firm or company agreeing to take a stand at the Exhibition under a Contract;

“the Exhibitors’ Manual” means the manual produced by the Organisers in relation to the Exhibition;

“the Information Schedule” means the schedule appended to these Rules & Regulations;

“the Licence Fee” means the amount shown as the total price payable by the Exhibitor in the Contract;

“the Organisers” means Quartz Publishing and Exhibitions

“these Rules” includes the provisions set out in the Allotment Form and the Exhibitors’ Manual;

“the Venue” means the venue stated in the Information Schedule.

 2. Regulations

The Exhibitor must comply with the requirements of all Local, County and other public Authorities and where applicable with the Regulations issued by the Venue in force at the time of the Exhibition.

The Exhibitor undertakes to comply with the obligations and duties contained or referred to in the Contract including (without limitation) those contained or to be contained in the Exhibitors’ Manual.

Exemptions from any of the Rules may be granted at the Organisers’ discretion.  No exemption given by the Organisers will be effective unless in writing.

The Contract comprises the terms set out in these Rules (including the Allotment Form and the Exhibitors’ Manual) except as varied in writing signed by the parties

3. Stand Allotment

(a)  A stand will be held as let for 21 days after the date shown on the Allotment Form issued by the Organisers for that stand, subject to these Rules.  If the signed Allotment Form together with the deposit is not received by the Organisers within that period, the Organisers may allocate the stand elsewhere without notice to the Exhibitor.

(b)  The Contract constitutes a licence to exhibit and not a tenancy.  The Organisers reserve the right at any time to make such alterations in the floor plan of the Exhibition as may in their opinion be necessary in the best interests of the Exhibition as a whole and to alter either or both of the shape and size of the space allotted to the Exhibitor.  If, as a result, the space allotted to the Exhibitor shall be reduced, a proportionate allowance will be made to the Exhibitor by adjustment of the Licence Fee.  No alteration to the space allotted will impose on the Exhibitor any greater Licence Fee than that undertaken in the Contract.

The Organisers further reserve the right at any time to substitute for the stand allotted a different stand.

(c)  Allotment of space by the Organisers shall not imply that they accept the proposed exhibits, and the Exhibitor must ensure that exhibits on the allotted stand comply with these Rules.  The Organisers reserve the right to exclude and/or require to be removed any exhibit which in their opinion is not germane to the Exhibition.  The decision of the Organisers as to the eligibility of the exhibits will be absolutely final and binding.

(d)  The Contract is personal to the Exhibitor and may not be assigned, subcontracted or sublet by him.  Neither may the Exhibitor, without having first obtained the consent in writing of the Organisers:-

(i)    have or display on the stand or at the Exhibition the goods of any other person, firm or company; or

(ii)   display or permit to be displayed on the stand or at the Exhibition the name or mark of any other person, firm or company or literature or other items relating to the goods or services of any such other person, firm or company.

(e)  Notwithstanding the allocation of a stand to the Exhibitor, the Organisers reserve the right to forbid the Exhibitor to erect or occupy that or any other stand if, on the date of the opening of the Exhibition, there is subsisting any material breach of the obligations of the Exhibitor under the Contract including (without limitation) failure to pay any instalment of the Licence Fee or if there then remains outstanding any notice served by the Organisers under Rule 5(b) or Rule 6.

4. Cancellation by the Exhibitor

The Exhibitor may, by not less than 30 days’ notice in writing, sent by recorded delivery, to the Organisers given to expire not later than the due date of an instalment, terminate its obligation to take up the stand under Contract and to pay that same instalment.

The Organisers shall be entitled to retain, or (if not already paid) require payment forthwith of the Deposit together with any other instalment due under the contract.

5. Payment

(a)  The Exhibitor shall pay the Licence Fee to the Organisers by the instalments and by the dates set out in the payment schedule on the Allotment Form.

(b)  If the Exhibitor fails to pay any Instalment on the due date for payment, the Organisers may at any time thereafter either:-

(i)    by notice to the Exhibitor declare the balance remaining unpaid of the Licence Fee immediately payable, whereupon the Exhibitor shall pay such balance to the Organisers forthwith on demand; or

(ii)   terminate the Contract forthwith by notice to the Exhibitor served at any time after the due date for payment.

(c)  If the Organisers terminate the Contract under Rule 5(b)(ii), the Exhibitor shall pay to the Organisers forthwith on demand by way of agreed liquidated damages for the loss of the Exhibitor’s booking under the Contract (but without prejudice to the Organisers’ other rights hereunder) a sum calculated as follows:-

(i)    the Licence Fee less such parts thereof as may have already been paid to the Organisers; and

(ii)   interest payable under Rule 5(e);

but after deduction of an allowance for early payment (if applicable) at the rate of 5% per annum, calculated on a daily basis.

(d)  If the Contract is terminated by the Organisers under Rule 5(b)(ii), the Organisers shall further, against the sum payable under Clause 5(c), allow to the Exhibitor an amount equal to the net sum received by the Organisers from the reallocation of the stand allocated to the Exhibitor (after the deduction of all costs expended in relation to the reallocation of the stand) if such reallocation is made to an intending Exhibitor not otherwise exhibiting at the Exhibition.  This allowance shall not exceed the balance of the Licence Fee unpaid and shall be allowed only after receipt by the Organisers of the sums due under Rule 5(c).

(e)  The Exhibitor shall pay to the Organisers on demand interest on all sums overdue, from the due date for payment until actual payment is made, at the rate of 2% per annum over Barclays Bank plc’s base rate from time to time, as well after as before any judgement.

(f)   The Licence Fee is inclusive of value-added tax and may be varied by the Organisers at any time to take account of any increase or decrease in the rate of value-added tax applicable to the Contract and payments to be made thereunder.

(g)  By way of security for any sums from time to time due hereunder to the Organisers from the Exhibitor, the Organisers shall have a lien on all goods and other items of the Exhibitor from time to time in the possession of the Organisers or under their control.  The Organisers shall be entitled, after giving notice to the Exhibitor, to sell all or any such goods or other items and to apply the proceeds of sale first in payment of the costs of sale and secondly in satisfaction or part satisfaction of such sums and the Organisers shall account to the Exhibitor for any balance remaining of such proceeds of sale.

6. Breach of Contract

(a)  Without prejudice to their rights under Rule 5(b), the Organisers may terminate the Contract forthwith by notice to the Exhibitor:-

(i)   If the Exhibitor shall in the opinion of the Organisers become or threaten to become insolvent or shall commence or suffer the commencement of proceedings against it by reason of insolvency; or

(ii) if the Exhibitor shall fail to make payment of any Instalment on or before the due date for payment; or

(iii) if the Exhibitor shall be in breach of any other of its obligations under the Contract and, if the breach is capable of remedy, shall have failed to remedy the breach within 14 days after the service of notice upon it by the Organisers specifying the breach complained of and requiring it to be so remedied.

(b) Termination under this Rule or Rule 5 shall be without prejudice to the rights of the parties in respect of any antecedent breach of contract or to those provisions of the Contract intended to subsist after termination.

(c) If the contract is terminated by the Organisers, the Organisers shall be entitled (without prejudice to their other rights) to:-

(i)   require the Exhibitor to remove forthwith from the Venue all property of the Exhibitor or its contractors at a time stated by the Organisers or, at risk and cost of the Exhibitor, to remove such property and deliver or dispatch it to the address of the Exhibitor given in the Allotment Form; and

(ii) erect on the stand a board or other device carrying the name, title and/or marks of the Exhibitor.

(d) The exhibitor shall reimburse to the Organisers on demand all legal and other costs incurred by the Organisers in connection with the termination of the Contract or the enforcement of the Organisers’ rights hereunder and any costs incurred by the Organisers in the dressing, furnishing or alteration of the stand vacated by the Exhibitor in order to maintain an orderly and visually pleasing Exhibition.

7. Cancellation of Exhibition

(a)  If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, terrorism or threat thereof, or any other cause not within the control of the Organisers whether ejusdem generis or not, the Organisers shall be under no obligation to repay the whole or part of the Licence Fee, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension.  In such event, the Organisers reserve the right to change the Venue for the Exhibition and to substitute the new Venue for the Venue named in the Information Schedule.

(b)  If the Organisers come to believe at any time up to 14 days before the Exhibition that the holding of the Exhibition is unprofitable for the Organisers or not in the best interests of the industry concerned, the organisers may cancel the Exhibition.

If the Organisers cancel the Exhibition under this subclause, the Organisers shall promptly notify the Exhibitor of cancellation and shall within 30 days refund to the Exhibitor such part of the Licence Fee as may then have been paid, in full settlement of the Exhibitor’s rights against the Organisers under the Contract or otherwise in relation to the Exhibition.

8. Failure of Services

The Organisers will endeavour to ensure the supply of the services of the Venue and of those mentioned in the Exhibitors’ Manual but as the supply of such services is not within the control of the Organisers they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of the Licence Fee due or paid under the Contract

9. Copyright and Patents

The Organisers will not be liable for any damages the Exhibitor, his servants or agents may sustain in respect of the infringement of any of his copyright arising out of his participation in the Exhibition.  Certificates shall be obtained from the Department of Industry certifying the Exhibition for the purposes of section 6(2) of the Registered Design Act 1949.  The Exhibitor wishing to avail himself of the protection afforded should make formal application for the registration of a design not later than six months after the opening of the Exhibition.  The Exhibitor wishing to avail himself of protection under the Patents Act of 1977 should make a formal application for the grant of patent prior to the Exhibition.  This can be done initially by lodging an application.

10.  Rights of Organisers and Venue Owners

The Organisers and the owners of the Venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes.  No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused.

11.  Amendments, Applications and Interpretation of Rules

(a)  The Organisers reserve the right to add to, alter or expunge any of these Rules at any time.

(b)  In the event of any dispute as to the interpretation of these Rules as a result of their translation into a foreign language, the English version shall be taken as authentic.

(c)  Each Exhibitor must bring to the notice of all agents or contractors employed by him such of the provisions of these Rules as may affect such agents or contractors, and any claim arising from the failure of the Exhibitor to give such notice shall be the sole responsibility of the Exhibitor concerned.

(d)  The Contract shall be constructed in accordance with and governed by English law and the parties submit to the exclusive jurisdiction of the English Courts.

(e)  All agreements, consents, notices, individual permits and special arrangements must be in writing, signed by the party or parties giving the same and, in the case of service on the Exhibitor, may be served by posting the same by first class post to the address given on the Allotment Form or by sending the same by facsimile transmission to the fax number so given.  Any communication so transmitted shall be deemed to be served on the day of transmission provided that a signed copy of the fax is sent by first class post on the same day to the person to be served.  Any communication sent by first class post shall be deemed to be served on the day following the date of posting.

THE EXHIBITION 

12.  Opening Hours

(a)  The Exhibition will be open to visitors daily for the period and during the opening hours stated in the Information Schedule.

(b)  All dust covers must be removed and stands ready for display purposes by the readiness time stated in the Information Schedule on each open day.  No exhibits shall be removed from their positions until the close of the Exhibition without the Organisers’ permission in writing, nor shall any stand be covered up or closed during the Exhibition before the official closing time.

13. Admission to the Exhibition

(a)  The Organisers reserve the right to expel from or refuse to admit to the Exhibition premises any person at any time notwithstanding that person’s possession of an official pass or ticket.

(b)  The Organisers will issue official tickets of admission and no other form of admission ticket will be valid.

14. Passes

No Exhibitor will be admitted to the Exhibition without producing to the gate officials the Exhibitor’s pass issued to him by the Organisers, who reserve the right, at their discretion, to withdraw the pass issued to any person if complaints have been received concerning that person’s conduct.

15. Gangways

It is the responsibility of the Exhibitor to ensure that gangways in front of the allocated stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition.

16. Directional Signs

The Organisers reserve the right to affix stand numbers or directional signs on any stands in any position.

17. Advertising in the Venue

The Exhibitor is not allowed to place or affix advertisements anywhere in the building except on the allotted stand.  Exhibitors should only distribute matter in relation to their own goods.  Such matter may only be distributed from the allotted stand.  Distribution of such matter from gangways or any areas outside the allotted stand is not permitted.

18. Official Catalogue

An official catalogue will be issued.  The Organisers will not accept responsibility for any omission, misquotations or other errors which may occur in the compilation of the catalogue.

EXHIBITING 

19. Eligibility of Exhibits

(a) Exhibits must fall within the defined scope of the Exhibition and may represent all forms of materials, machinery, plant equipment and ancillary services related to the Exhibition as approved by the Organisers and Authorities.  Exhibitors may be asked to provide details of the types of products or service they intend to display.

(b) Exhibitors are not allowed to sub-let the stand allotted to them nor to permit the stand to be utilised by any other person or company without the Organisers prior consent in writing.

(c) Where Exhibitors wish to use borrowed equipment on the allotted stand to demonstrate their own products, the display of the name of the firm lending the equipment is not permitted without the written consent of the Organisers, unless that firm is also exhibiting.

20. Conduct of Exhibitors

Every Exhibitor shall ensure that the allotted stand is open to view and staffed by competent representatives during the Exhibition hours.  In the event of an Exhibitor failing to open the allotted stand or uncover exhibits thereon, the Organisers may do so or arrange for the stand and exhibits to be removed and the Exhibitor shall be liable for any charges that may thereby be incurred.